60 Most Common Keyboard Shortcuts for Outlook

Microsoft Office Outlook is known to have hundreds of keyboard shortcuts for all kinds of functions, below we will share with you just some of the most commonly used ones.


Switch to Mail CTRL+1

Switch to Calendar CTRL+2

Switch to Contacts CTRL+3

Switch to Tasks CTRL+4

Switch to Notes CTRL+5

Switch to Folder List in Navigation Pane CTRL+6

Switch to next message (with msg open) CTRL+PERIOD

Switch to previous message (with msg) CTRL+COMMA

Go to a different folder CTRL+Y

Create an item or file

Create an appointment CTRL+SHIFT+A

Create a contact CTRL+SHIFT+C

Create a distribution list CTRL+SHIFT+L

Create a folder CTRL+SHIFT+E

Create a Journal entry CTRL+SHIFT+J

Create a meeting request CTRL+SHIFT+Q

Create a message CTRL+SHIFT+M

Create a note CTRL+SHIFT+N

Create a task CTRL+SHIFT+K


Find a contact or other item F3

Select all contacts CTRL+A


Show or hide the To-Do Bar ALT+F2

Accept a task request ALT+C

Decline a task request ALT+D


Find a message or other item CTRL+E

Use Advanced Find CTRL+SHIFT+F

Format Text

Display the Font dialog box CTRL+SHIFT+P

Switch case (with text selected) SHIFT+F3

Make letters bold CTRL+B

Add bullets CTRL+SHIFT+L

Make letters italic CTRL+I

Underline CTRL+U

Increase font size CTRL+]

Decrease font size CTRL+[



Paste CTRL+V

Insert a hyperlink CTRL+K

All item functions


Save and close ALT+S

Save as F12


Delete an item CTRL+D

Print CTRL+P

Check spelling F7

Forward CTRL+F

Left align text CTRL+L

Center text CTRL+E

Right align text CTRL+R


Switch to Inbox CTRL+SHIFT+I

Switch to Outbox CTRL+SHIFT+O

Send ALT+S

Reply to a message CTRL+R

Reply all to a message CTRL+SHIFT+R

Forward a message CTRL+F

Mark a message as not junk CTRL+ ALT+J

Check for new messages F9

Open the Address Book CTRL+SHIFT+B

Add a Quick Flag to an unopened msg INSERT

Mark as unread CTRL+U

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