Location: Dubai, UAE
Industry: Government
Experience Level: >5 YEARS

Job Description:

• Handle purchasing and procurement to ensure a seamless support and good relationships with vendors:
• Develop solicitation (RFPs, RFIs, etc.) and contract procedures, guidelines, instruments and techniques to accomplish business goals and objectives by third party vendors
• Liaise with business units to ensure right scoping, timing, cost points
• Benchmark existing contracts costs to the marketplace (market to market).
• Develop and maintain a sourcing strategy per segment and per service.
• Initiate, schedule and conduct pre-bid conferences, specification conferences, and bid openings; monitor and conduct the bidding process; establish bidders lists and ensure the broadest and fairest competition possible.
• Research and interpret contract provisions including communicating contract processes, penalties, and compliance terms to users.
• Manage renewals, extensions and formal changes to the contract including amending, changing, deleting terms and provisions.
• Assist in the development of budget recommendations; develop, maintain and administer purchasing and contracting objectives, policies, procedures and guidelines.
• Determine contract pricing based on benchmarks for new services and change contract pricing for current services.
• Management of audits concerning their planning and execution:
• Conduct pre-award audits of bids and contracts, provide contract award recommendations to the Director of the Administration Division
• Evaluate, select and manage suppliers as well as classify and keep their records to monitor their performance
• Implement strategic and operational KPIs for vendors and contracts.
• Assist in resolution of contract-related disputes.
• Negotiate / discuss and finalize SLAs with vendors.
• Measure compliance against SLAs / performance measurement
• Develop and maintain vendor management guidelines and procedures

Skills:

• Fluent and literate in Arabic and very good English language skills (spoken and written)
• In-depth knowledge of operational characteristics, services and activities of a purchasing and contracts organization as well as advanced principles of purchasing, contracts, quality assurance and supply chain management
• Excellent management skills to analyze policies, business processes, operational needs and staff performance as well as methods and techniques of competitive bidding and negotiation
• Financial planning and accounting expertise.
• Basic principles and procedures of financial record keeping and reporting.
• Principles and techniques of supervision, training and performance evaluation.
• Good Computer skills (Word, Excel, PowerPoint).
• Ability to build effective working relationships with vendors.
• Ability to build effective working relationships with vendors.

Education: Degree with course work in purchasing, procurement and contracts, supply chain management.